Register an operation: what each type asks for
Every operation is registered from "Add Operation", on the Operations screen. The first step is almost the same for all types: the date, the document, the comments and the notary details. What changes is the second, because each type does something different to the share capital: create or cancel shares, change their owner, distribute money, reorganize them or exchange them for shares in another company.
On this page
The key point. There isn't a different screen for each type of operation. They all start the same way, with the document details, and differ in who takes part and which shares move. If you know what the operation does to the share capital, you know what it will ask you for.
Where to register it#
In the menu, go to Transactions and open "Transactions List". The "Operations" screen opens, with the list of everything registered. The "Add Operation" button drops down all the types you can register. Choose the one that applies and its form opens.
The same button is also in the shareholder list, with the same menu.
Next to the button you have "Filter: Operation", to see only one type, "Download", to download the list, and a search box by operation and remarks.
The first step: the document#
The first step asks for the same details in almost every type:
- "Date". It's required. It's the date on which the operation enters the register of registered shares and the one that orders the history.
- "Add document (optional)". The deed or document that evidences the operation. You can upload it now or later.
- "Comments". Free text, up to 3,000 characters, for anything you want to note.
- The notary details. "Notary Name", "Protocol Number", "Notary Town" and "Deed Date", which is the date of the document and may differ from the registration date.
Some types add or remove something:
- "Capital increase" adds "New shares", the number of shares the resolution approves.
- "Capital reduction" adds "No. of shares cancelled", and reminds you how many shares the company has today.
- "Share exchange" adds "Source shares per destination share".
- "Dividend distribution" and "Other contributions" have no notary details, because they're resolved by the general meeting and aren't executed as a public deed.
- "Informative Operation" has a single step.
When you're done, click "Next".
What each type does#
The "Add Operation" menu has these entries: "New Shareholder", "Capital increase", "Capital increase AI", "Capital reduction", "Sale and Purchase", "Sale and Purchase AI", "Inheritance", "Gift", "Endorsement", "Transfer", "Split", "Renumbering", "Reclassification", "Dividend distribution", "Other contributions", "Share exchange", "Informative Operation" and "Undo operation".
The second step depends on what the operation does to the share capital:
| What it does | Menu types | What it asks for |
|---|---|---|
| Creates new shares | Capital increase, Capital increase AI | Each subscriber ("Select shareholder"), their "New shares", the "Share Class", the "Share premium per share" and the numbering. It ends with "Save capital increase" |
| Cancels shares | Capital reduction | The "Shareholder Name", the "Share Class", the "No. of shares to cancel" and their range, "From no." and "to no.", with "Validate range". You can "Enter the reduction value per share" |
| Changes the owner of shares | Sale and Purchase, Sale and Purchase AI, Inheritance, Gift, Endorsement, Transfer | Who transfers, who receives, the "Share Class", how many, their range with "Validate range", and the "Price per share", required in all of them |
| Distributes money | Dividend distribution, Other contributions | The total amount and, for dividends, whether withholding applies; no shares move |
| Reorganizes the share capital | Split, Renumbering, Reclassification | For the split, the new nominal value; for the renumbering, whether Sttok or you do it; for the reclassification, which ranges move to which class |
| Moves shares to another company | Share exchange | The source class, the "Destination company" and its class, and the exchange ratio |
| Only records something | Informative Operation | The name, the date and the participants; it doesn't touch the share capital |
In the forms that move shares, except the AI ones, each party is described in a movement: you fill it in, click "Save movement" and it goes to the "MOVEMENTS" list. When they're all there, "Save Operation" registers the whole thing.
"Share exchange"
It's an exchange into another company: the shareholders hand over shares in this company, the source company, and receive shares in the destination company. In the first step you enter "Source shares per destination share", for example 100 → 1. In the second you choose the "Share class in source company", the "Destination company" and the "Share class in destination", and the "Share Price". You can assign categories to all the shareholders and to those left with a residual balance, in the source and in the destination, and tick "Only create shareholders in the destination company". It ends with "Save Operation".
If you tick "Only create shareholders in the destination company", Sttok adds the shareholders to the destination company with their details only, without shares.
"Informative Operation"
It has a single step: the "Operation name", the "Date", the "Participants" ("Select participants" or "Select all shareholders"), the document and the comments. It ends with "Save Operation". It doesn't move shares or money: it records something that happened.
Three menu entries aren't operations like the others:
- "New Shareholder" opens "Add Shareholder": it adds an individual or a legal entity, with their name, tax ID and email. It doesn't give them shares; they receive them later through a capital increase or a transfer.
- "Capital increase AI" and "Sale and Purchase AI" are the capital increase and the sale and purchase with deed reading: you upload the document and Sttok proposes the details. We explain it in Fill in an operation by reading the deed.
- "Undo operation" undoes the last registered operation. More in Correct a registered operation.
Why the filter uses other names#
In the list, "Filter: Operation" groups the registered operations by type, and some are named differently from the add menu. A "Sale and Purchase" may appear as "Purchase / Sale", and "Other contributions" as "Contribution". They're the same operation with two names.
Afterwards: the operation's record#
Each registered operation has its record, with two tabs. "Details" shows who took part, how many shares, their numbering and the amounts, with columns that change depending on the type. "Deeds" holds the operation's documents. At the top you have "Edit", for the document details, "Print" and the "···" menu with "Download details".
Frequently asked questions#
Can I register an operation without the deed?
Yes. The document is optional. You can register the operation with its details and upload the deed when you have it, from the Deeds tab of its record.
What date do I enter in "Date"?
The date on which the operation takes effect in the company. It orders the history and the register of registered shares. The document date goes separately, in "Deed Date".
I chose the wrong type. Can I change it?
What defines an operation isn't rewritten. Read Correct a registered operation: what can be edited, when to undo it and how it's corrected.
Related
- Register a share transfer (sale and purchase) A sale and purchase is registered from "Add Operation" › "Sale and Purchase". In the first step you enter the date and the deed details; in the second, each movement: who sells, who buys, the class, how many shares, their numbering and the price. Each movement is saved to the list and at the end you click "Save Operation". With "Sale and Purchase AI", Sttok reads the deed and proposes the details to you.
- Register a share capital increase A capital increase is registered from "Add Operation" › "Capital increase". In the first step you enter the date, the "New shares" approved by the resolution and the deed details; in the second, each subscriber with their shares, their class and their premium, and at the end "Save capital increase". With "Capital increase AI", Sttok reads the deed and proposes the details to you.
- Fill in an operation by reading the deed To have Sttok read the deed, choose "Capital increase AI" or "Sale and Purchase AI" in the "Add Operation" menu. You upload the document, click "Read with AI" and Sttok fills in what it says: the dates, the notary, the shares and who takes part. What it reads stays marked until you review it. If you don't want it read, tick "Don't fill in the form with this document".
- Correct a registered operation For a registered operation you can edit its date, the comments and the notary details, with "Edit" on its record. What defines it, such as the parties, the shares and the numbering, can't be edited. If the mistake is in the last operation, "Undo operation" undoes it and you register it again; if not, it's corrected with another operation.